# RE Deal Tracker: full site text > Plain-text copy of every public page on https://redealtracker.com/, for AI assistants and search tools. Generated from the live pages on Oct 26, 2026. Prices are in USD, before tax. Plans: Solo, Office, and Enterprise. Optional AI (AskAI and deal summaries) is included with Office and Enterprise, with 1 million tokens a month; it is not part of Solo. --- ## Home URL: https://redealtracker.com/ For small and mid-sized commercial brokerages ### Get your commission math out of spreadsheets. Know what you'll collect, what you owe, and which leases are up for renewal. Enter each deal once. [Book a demo](https://redealtracker.com/demo/) [See pricing →](https://redealtracker.com/pricing/) · [(718) 447-4911](tel:+17184474911) #### Know where every commission dollar stands Built for the principal and the office manager, with every deal, invoice, and payout in one record. - ### Know what to collect. Every deal shows what's been billed, what's been paid, and what's past due, installment by installment. - ### Know what to pay. See what each salesperson and co-broker is owed and what's already been paid out. - ### Stay ahead of renewals. See which leases are coming up for renewal before the tenant calls. On Office and Enterprise, agents can check their own deals from any phone or tablet browser. #### One deal, from entry to payout Here's what happens to a lease after you enter it. ##### Enter the deal once. Add the lease or sale with its rent schedule, parties, and dates. RE Deal Tracker calculates the commission, splits it among your salespeople, co-brokers, and the house, and builds the closing sheet. ##### Bill each installment and collect. Set the payment schedule once and print an invoice for each installment. Apply checks as they arrive, and every deal shows what's paid and what's past due. ##### Pay out the right amounts. See what each salesperson and co-broker is owed and what's been paid. Missing payouts are flagged before anyone gets left out. ##### Stay ahead of the renewal. Every deal keeps its renewal date and notice period, and the Renewal report lists what's coming up, on every plan. On Office and Enterprise, Lease Radar counts down the days to each expiration and turns a renewal into a pipeline card. [See every feature →](https://redealtracker.com/features/) See it in a 25-minute demo call. [Book a demo](https://redealtracker.com/demo/) · or call [(718) 447-4911](tel:+17184474911) #### Built with a brokerage that needed a better way. When an established commercial real estate brokerage couldn't find software that fit the way its office worked, it partnered with Dataware Systems to build it. Its experienced office staff helped define and refine the workflows—from commission splits and installment billing to collections, agent payouts, and renewals. That brokerage has used RE Deal Tracker for more than two years. We've continued improving it and expanding its capabilities, with the same goal: give commercial brokerage teams a clearer view of their deals and their money. [How we protect your data →](https://redealtracker.com/security/) #### How switching works 1. **A 25-minute demo call.** We'll walk you through one sample deal, from commission calculation to payout, and answer your questions. 2. **Setup in about two weeks.** About two weeks, depending on migration scope. Standard setup and guided onboarding included: we configure your company, users, permissions, and email connection, then guide your team through entering deals, billing, and payouts. Importing existing data is a separate service, quoted in advance. 3. **Your existing deals.** Start fresh, or have us bring in your open deals and leases. Data migration is a separate service, quoted in advance. 4. **Keep your accountant. Keep your CRM if you like it.** RE Deal Tracker tracks the commission side and works alongside your accounting software. Office and Enterprise sync with QuickBooks Online. #### Pricing Office: $499/month, billed annually. Up to 10 users, standard setup, and guided onboarding included. Additional users available. Solo and Enterprise plans also available. [See full pricing →](https://redealtracker.com/pricing/) #### Questions brokers ask ##### How long does setup take? About two weeks, depending on migration scope. Standard setup and guided onboarding are included. Importing existing data is a separate service, quoted in advance. ##### Is there a setup fee? No. Standard setup is included with every plan. We configure your company, users, permissions, and email connection, then guide your team through entering deals, billing, and payouts in a remote onboarding session. Importing existing data is a separate service, quoted in advance. Setup usually takes about two weeks, depending on migration scope. ##### Does it replace QuickBooks or our accountant? No. RE Deal Tracker tracks the commission side of your deals: what's owed, billed, collected, and paid out to whom. Your general ledger and tax work stay in QuickBooks or your accounting software. Every plan exports to Excel and PDF, and Office and Enterprise sync with QuickBooks Online. ##### Can agents see each other's deals? On Office and Enterprise, only if a manager allows it, person by person. By default, agents see their own deals. ##### Is my data secure? Each brokerage's records are kept private and separate. Access is controlled by role, and managers decide which agents can see which deals. Those rules apply everywhere, including AskAI. [More on our security page](https://redealtracker.com/security/). ##### What happens to my data if I leave? Your data belongs to your brokerage. Built-in exports of your deals, commissions, and billing to Excel or PDF are included with every plan, with no additional fee. If you need an assisted full-data export when leaving, we offer a one-time $500 service in an agreed database or structured-data format; we confirm the contents and format before proceeding. After your paid term ends, we retain your data for 30 days so you can request an export, then delete it from active systems. You can request earlier deletion. #### Book a 25-minute demo call We'll walk you through one sample deal, from commission calculation to payout, and answer your questions. Prefer to talk now? Call [(718) 447-4911](tel:+17184474911) [Book a demo](https://redealtracker.com/demo/) 25 minutes. Nothing to prepare. You'll talk with the developer who builds it. --- ## Features URL: https://redealtracker.com/features/ ### Everything between the signed deal and the final payout Commission accounting first, then renewals, the pipeline, permissions, and AI, all on the same records. [Book a demo](https://redealtracker.com/demo/) [See pricing →](https://redealtracker.com/pricing/) · [(718) 447-4911](tel:+17184474911) #### Deals and the closing sheet The closing sheet builds itself from the deal you enter and stays current as terms change. It shows deal number, location, parties, size, rent by year or sale price, commission rate, payment schedule, co-broker amounts, option and notice terms, and remarks. Print it or save it as a PDF. Record leases and sales with full terms. Each deal ties to a property, an owner (landlord or seller), a tenant or buyer, the party to invoice, an attorney, and one or more salespeople. - Lease start and end, term in years and months, partial first year, monthly and yearly rent, price per square foot, area size - Abated months and amount; renewal date and notice period; cancellation date; purchase option - Reminder dates; public notes for the team and private notes for the author - Sales: sale price, closing terms, and the same party and commission structure - Renew, extend, or copy a deal with the terms carried forward; consistent deal numbers; deal classes for reporting #### Commissions and splits - Commission per square foot or from the rent schedule, with flexible rates and a rate slider for what-ifs - The total commission calculation is explained on screen as you enter it - Allocate to each salesperson at their share, to co-brokers (amount due to or from them shown), and to the house - Change allocations on a saved deal, with confirmation. You're warned if someone is removed after their payout was created. #### Billing and invoices - Payment schedules: a single payment, a number of installments, or spread over months, with due dates - An invoice for each installment - Batch invoices across many deals - Redistribute payments between installments when a client pays differently, with paid installments protected #### Collections - Apply payments with check number, date, and amount - Balance, Paid, and Past due status on every deal; rows expand to show payment and payout history - Payment Duplicate Monitor flags suspected duplicate entries - Commission Due report #### Payouts - Track what each salesperson and co-broker is owed and what has been paid - The Disbursement Health check compares payouts with commissions and payments. Missing payouts are flagged before anyone gets left out. - Printable disbursement reports per receiver, including the house share #### Reports and exports - Export the Deals grid (visible columns) to Excel or PDF, or print it - Printable closing sheets, invoices, and disbursement reports - Renewal and Commission Due reports; Batch Invoices - Scheduled emailed reports, daily, weekly, monthly, or on a custom interval - CoStar Power Broker submission report #### Renewal tracking Renewal dates and notice periods on every deal, plus a Renewal report for any date range, so expirations stop being surprises. On Office and Enterprise, Lease Radar adds a 90, 180, or 365-day countdown list and turns a renewal into a pipeline card. #### Lease Radar - Leases expiring in the next 90, 180, or 365 days, with tenant, owner, expiration date, and a days-left countdown (red at 30 days or less) - One click turns a renewal into a pipeline card pre-filled with the tenant, original deal, lease end date, and salesperson - Optional weekly Lease Radar email #### Pipeline board - A kanban board with stages you can rename and reorder; cards show company, estimated value, expected close date, and salesperson; column totals - Managers see the whole board. Agents see their own cards, and colleagues' cards show as locked. - Tasks with an optional morning email digest; a card history that merges showings, deals, tasks, and stage moves #### Contacts, properties, activities, and tasks - Owners, tenants, co-brokers, and investors, each with their deals and showings; vCard export - Property inventory with address, name, city and state, size, attached deals, and a link to the online listing where one exists - Log notes, calls, emails, meetings, open houses, and showings; every activity keeps a history of what changed and who changed it - Follow-up tasks and reminders, with a My Tasks count and overdue indicator; export showings to calendar files #### Roles, visibility, and team dashboard - Company Admin, Manager, and Agent roles; everything is scoped to your brokerage - Managers set, agent by agent, whose deals each agent can see (per-colleague toggles, Show All / Hide All) and which reports each agent can run - Enforced on grids, deal detail, editing, closing sheets, invoices, reports, Lease Radar, and AskAI - An agent can't reach someone else's deal by guessing its address. - A team activity dashboard of showings, completed tasks, pipeline moves, and closed deals over 7, 30, or 90 days, with click-through to the records, a leaderboard, and per-30-day goals - Usage analytics: active users, busiest hours, feature adoption #### AskAI - A floating assistant on every screen that answers plain-English questions from your brokerage's own data - Three modes: Chat, Summarize, and Draft email. It drafts copy-ready text and never sends anything. - Managers can ask about their team; agents can only ask about their own work, and the system enforces that rule - Uses fixed, approved lookups locked to your brokerage and the user's visibility; many common questions are answered without any AI call - AI deal summaries on each deal, with optional emailed summaries when a deal is created or changed - Optional AI is included with Office and Enterprise, with 1 million tokens a month.[\*](https://redealtracker.com/pricing/#ai-usage) #### Integrations - QuickBooks Online sync. RE Deal Tracker keeps the commission side; your books stay in QuickBooks with your accountant. - Excel and PDF: export or print any deal list or report. - Your own email: invoices, reports, and notifications go out through your Microsoft 365, Gmail, or SMTP account, under your brokerage's name. - CoStar Power Broker: prepare award submissions from your closed deals. #### Multi-office Multi-office support for brokerages with more than one office. [Contact us](https://redealtracker.com/demo/?plan=enterprise) #### And the rest - Event notifications for payment applied, payment deleted, deal status change, and commission update, with your choice of scope, timing, recipients, and a cooldown - A built-in, searchable change log of every release; new screens are opt-in per user - A personal welcome dashboard, four themes and a Theme Studio, and bookmarks - Works in any modern browser on desktop, tablet, and phone; nothing to install #### What it doesn't do We'd rather tell you now: - It doesn't store documents or collect e-signatures. Closing sheets, invoices, and reports print or save as PDF. - It isn't a general ledger and doesn't do tax work. Your accounting software and accountant keep that job. - It doesn't pull listings from CoStar. It prepares Power Broker submissions from your closed deals. See it in a 25-minute demo call. [Book a demo](https://redealtracker.com/demo/) · or call [(718) 447-4911](tel:+17184474911) --- ## Pricing URL: https://redealtracker.com/pricing/ ### Simple, published pricing Commission accounting, billing, payouts, and renewals in one system, for small and mid-sized commercial brokerages. Office is recommended for brokerage teams. Questions about which plan fits? Call [(718) 447-4911](tel:+17184474911) or [book a demo](https://redealtracker.com/demo/). Office saves $600 a year #### Plans ##### Solo For the one-person office $149/month Billed annually. 1 user. Before tax. $169/month Billed monthly. 1 user. Before tax. - Dynamic closing sheet - Commission splits for salespeople, co-brokers, and the house, per square foot or from the rent schedule, with flexible rates - Installment billing and invoices - Applied payments and past-due tracking - Payouts and disbursement reports - Excel and PDF exports - Contacts, properties, activities, and tasks - Renewal dates and notice periods on every deal, plus a Renewal report - Email support Adding a second person? Office includes up to 10 users. [Book a demo](https://redealtracker.com/demo/?plan=solo) [Or get started without a call](https://redealtracker.com/get-started/?plan=solo) Recommended ##### Office For brokerages with a team $499/month Billed annually. Up to 10 users. Before tax. $549/month Billed monthly. Up to 10 users. Before tax. Need more than 10? Add users for $49/user/month billed annually. No user limit. Need more than 10? Add users for $55/user/month. No user limit. Everything in Solo, plus: - QuickBooks Online sync - Batch invoices - Pipeline board and tasks - Roles and agent-by-agent deal visibility - Team dashboard - Lease Radar - Optional AI: AskAI and deal summaries, with 1 million tokens a month included [\*](https://redealtracker.com/pricing/#ai-usage) - CoStar Power Broker report - Email support and scheduled phone or remote assistance from the team that builds the software [Book a demo](https://redealtracker.com/demo/?plan=office) [Or get started without a call](https://redealtracker.com/get-started/?plan=office) ##### Enterprise For multi-office brokerages and teams that want priority help Contact us for pricing Everything in Office, plus: - Multi-office support - Extended support hours and faster response times - Help desk and support ticket system - Optional AI: AskAI and deal summaries, with 1 million tokens a month included [\*](https://redealtracker.com/pricing/#ai-usage) [Contact us](https://redealtracker.com/demo/?plan=enterprise) All plans: standard setup and guided onboarding included · your data stays private and separate · Runs in any browser, nothing to install · Sends from your own email · Exports of your deals, commissions, and billing · About two weeks to go live, depending on migration scope · Prices before tax. \* Optional AI is included with Office and Enterprise, with a shared monthly usage allowance. Additional usage requires administrator approval and is charged at published rates for the selected model, subject to your spending limit. Details below. #### First-payment guarantee New customers: 30-day refund on the first payment. After that, no refunds or proration. Cancel renewal anytime before the next billing date; your account stays active through the end of the paid term. No cancellation fee. Moving from spreadsheets or another system? Data migration is available and quoted once we see your data. [Book a demo](https://redealtracker.com/demo/) · [(718) 447-4911](tel:+17184474911) #### Compare plans Compare RE Deal Tracker plans | Plan | Solo | Office | Enterprise | | --- | --- | --- | --- | | Price, billed annually | $149/mo ($1,788/yr) | $499/mo ($5,988/yr) | Contact us | | Price, billed monthly | $169/mo | $549/mo | Contact us | | Users | 1 | Up to 10 included, no user limit | Custom | | Added users | – Move to Office | $49/user/mo annual · $55 monthly | Custom | | Dynamic closing sheet | Included | Included | Included | | Commission splits (salespeople, co-brokers, house; per square foot or rent schedule; flexible rates) | Included | Included | Included | | Installment billing and invoices | Included | Included | Included | | Batch invoices | Not included | Included | Included | | Applied payments and past-due tracking | Included | Included | Included | | Payouts and disbursement reports | Included | Included | Included | | Excel and PDF exports | Included | Included | Included | | Contacts, properties, activities, tasks | Included | Included | Included | | Renewal dates, notice periods, and Renewal report | Included | Included | Included | | Lease Radar (90/180/365 days, renewal → pipeline card, weekly email) | Not included | Included | Included | | Pipeline board and task digest | Not included | Included | Included | | Roles and agent-by-agent deal visibility | Not included | Included | Included | | Team dashboard | Not included | Included | Included | | QuickBooks Online sync | Not included | Included | Included | | CoStar Power Broker report | Not included | Included | Included | | Scheduled emailed reports and event notifications | Not included | Included | Included | | AskAI and AI deal summaries (optional) [\*](https://redealtracker.com/pricing/#ai-usage) | Not included | ✓ 1 million tokens a month | ✓ 1 million tokens a month | | Multi-office support | Not included | Not included | Included | | Standard setup and guided onboarding | Included | Included | Included | | Data migration | Quoted | Quoted | Quoted | | Support | Email | Email and scheduled phone or remote assistance | Extended support hours, faster response, help desk | \* Optional AI is included with Office and Enterprise, with a shared monthly usage allowance. Additional usage requires administrator approval and is charged at published rates for the selected model, subject to your spending limit. Details below. AI pricing details ##### Optional AI usage Optional AI is included with Office and Enterprise. Each brokerage gets a shared monthly allowance of 1 million combined input and output tokens. The allowance does not roll over. Many common questions are answered from your records with no AI call and no token charge. When an AI call runs, counted usage includes the tokens needed for context and any reasoning tokens the selected model bills. ##### Rate card (RE Deal Tracker's retail rates) Choose a model in the product. Rates are shown before use. We give advance notice before rate changes. AI retail rates per 1 million tokens | Group | Input (per 1M tokens) | Output (per 1M tokens) | | --- | --- | --- | | Standard models | $3 | $15 | | Premium models | $6 | $30 | Cached-token billing, when the selected provider supports it, follows the selected model's published cached rate as shown in the product before use. ##### Overages and spending controls Paid overages require an administrator opt-in. Administrators must set a monthly spending cap. We alert before the shared allowance is exhausted. When the cap is reached, chargeable AI pauses; the rest of RE Deal Tracker stays available. Overage is billed monthly in arrears to the card on file. If you cancel, any final overage is invoiced. There is no prepaid AI credit. #### What happens after you sign up 1. **Demo.** A 25-minute demo call. We'll walk you through one sample deal, from commission calculation to payout, and answer your questions. 2. **Setup, about two weeks.** About two weeks, depending on migration scope. Standard setup and guided onboarding included: we configure your company, users, permissions, and email connection, then guide your team through entering deals, billing, and payouts. Importing existing data is a separate service, quoted in advance. 3. **Live.** Your next closing sheet, invoice, and payout come out of RE Deal Tracker. #### Pricing questions ##### Are prices before tax? Yes. All prices are before applicable sales tax. ##### How does annual billing work? Annual plans are paid up front for the year at the lower rate: Solo $1,788 a year ($149/month) and Office $5,988 a year ($499/month), plus any added users at $588 a year each. Monthly billing is $169 for Solo and $549 for Office, plus $55 for each added user. ##### How do added users work? Office includes up to 10 users. Each additional user is $49/month billed annually, or $55 billed monthly. There's no user limit. Solo is for one person; to add a second, move to Office. ##### How is AI usage billed? Optional AI is included with Office and Enterprise, with a shared monthly usage allowance of 1 million tokens. Additional usage requires administrator approval, is charged at published rates for the selected model, and is subject to your admin-set monthly spending cap. Overage is billed monthly in arrears to the card on file. See AI pricing details on this page. ##### Can I start without a demo? Yes. [Get started here](https://redealtracker.com/get-started/). We set up your account within one business day. ##### Is there a setup fee? No. Standard setup is included with every plan. We configure your company, users, permissions, and email connection, then guide your team through entering deals, billing, and payouts in a remote onboarding session. Importing existing data is a separate service, quoted in advance. Setup usually takes about two weeks, depending on migration scope. ##### What does support include? All plans: Monday–Friday, 9am–5pm Eastern, excluding holidays. We aim to acknowledge requests within one business day (a response target, not a resolution guarantee). Solo: email support. Office: email support and scheduled phone or remote assistance from the team that builds the software. Enterprise: extended support hours and faster response times, plus the help desk and support ticket system. Custom development and major data work are separate from support and quoted on their own. ##### What happens to my data if I leave? Your data belongs to your brokerage. Built-in exports of your deals, commissions, and billing to Excel or PDF are included with every plan, with no additional fee. If you need an assisted full-data export when leaving, we offer a one-time $500 service in an agreed database or structured-data format; we confirm the contents and format before proceeding. After your paid term ends, we retain your data for 30 days so you can request an export, then delete it from active systems. You can request earlier deletion. ##### Is there a money-back guarantee? Yes, for new customers: a 30-day refund on the first payment. After that, payments are not refunded or prorated. ##### Can I cancel? You can cancel renewal at any time before your next billing date. Your account remains active through the end of your paid term. There is no cancellation fee. After the 30-day first-payment guarantee for new customers, payments for the current term are not prorated or refunded. ##### Do you offer a full-data export when we leave? Built-in exports are included on every plan. An assisted full-data export is available as a one-time $500 service in an agreed format. We confirm contents and format first. #### Not sure which plan fits? Book a 25-minute demo call. We'll walk you through one sample deal, from commission calculation to payout, and answer your questions. Nothing to prepare. Or call [(718) 447-4911](tel:+17184474911). [Book a demo](https://redealtracker.com/demo/) --- ## Security URL: https://redealtracker.com/security/ ### Your numbers stay yours How RE Deal Tracker keeps each brokerage's deals, commissions, and payouts separate, private, and under your control. [Book a demo](https://redealtracker.com/demo/) or call [(718) 447-4911](tel:+17184474911) #### Access and controls ##### Private and separate. Each brokerage's records are kept private and separate. One brokerage never sees another's data. ##### Who sees what. Company Admin, Manager, and Agent roles on Office and Enterprise. Managers decide, agent by agent, whose deals each person can see and which reports they can run, and the rule holds on every screen, report, and AI answer. Role-based access means users see only what they should. ##### AI with guardrails. AskAI can only use a fixed set of approved lookups, locked to your brokerage and to what the person asking is allowed to see. It sits behind usage controls and a global off switch. ##### A record of who changed what. Activities keep a history of what changed and who changed it. User management keeps session logs. ##### Checks that protect the numbers. The Payment Duplicate Monitor, Disbursement Health, warnings when someone with a created payout is removed from a deal, and protection for paid installments. An on-screen alert flags payments that look incorrect as you enter them, so you can review them before proceeding. ##### Email under your own identity. Invoices, reports, and notifications go out through your Microsoft 365 or Gmail account (secure sign-in) or your SMTP server. #### Connections, backups, and access Encrypted connections, separate brokerage records, controlled access, and automated daily backups help protect your information. Backup copies are stored separately from the live system, and recovery procedures are tested regularly. ##### Encrypted connections Traffic to RE Deal Tracker is protected with HTTPS/TLS. ##### Backups We run automated daily backups stored separately from production. Backups are encrypted, access is restricted, backup failures are monitored, and we perform periodic restore tests. ##### Staff access Administrative access uses multi-factor authentication. Staff access to customer data is restricted and logged. ##### Sign-in for your team Access is controlled with accounts and roles so each person sees only what they should. ##### What happens to your data when you leave Every plan includes built-in exports of your deals, commissions, and billing to Excel or PDF. If you need an assisted full-data export, a one-time $500 service is available in an agreed format. After your paid term ends, data is retained for 30 days for export requests, then deleted from active systems. Deleted data is removed from active systems within 30 days. Encrypted backup copies are kept only for disaster recovery, access to them is restricted, and they're never used to put deleted data back into service. ##### Confidentiality Your brokerage's information stays confidential. We do not sell your data or share it for advertising. Service providers process information only as needed to operate the service and deliver features you enable, including optional AI. Have a security questionnaire? Email [info@redealtracker.com](mailto:info@redealtracker.com) or call [(718) 447-4911](tel:+17184474911). --- ## RE Deal Tracker vs spreadsheets URL: https://redealtracker.com/compare/spreadsheets/ ### Still running commissions in Excel? Spreadsheets are free until one co-broker split or missed installment costs you. Here's what changes when the deal, the invoice, and the payout live in one record. - Enter the deal once; the closing sheet builds itself. - Every installment billed and tracked. - Renewals show up before the tenant calls. [Book a demo](https://redealtracker.com/demo/) [See pricing →](https://redealtracker.com/pricing/) · [(718) 447-4911](tel:+17184474911) #### Side by side ✓ built in · – not included Spreadsheet vs RE Deal Tracker, job by job | Job | Spreadsheet | RE Deal Tracker | | --- | --- | --- | | Closing sheet | Built by hand for each deal | ✓ Dynamic, printable closing sheet for every deal | | Commission calculation | Formulas copied and re-typed | ✓ Per square foot or from the rent schedule, explained as you enter it | | Salesperson, co-broker, and house splits | Manual, per deal | ✓ Allocated per deal, with a warning if a paid person is removed | | Installment billing | Calendar reminders | ✓ Payment schedules and per-installment invoices; batch invoices on Office and Enterprise | | Client paid differently | Rework the sheet | ✓ Redistribute payments; paid installments protected | | Duplicate payments | Hard to spot | ✓ Payment Duplicate Monitor | | Past due | Someone checks | ✓ Paid / Past due status on every deal | | Payouts reconcile | Manual tie-out | ✓ Disbursement Health check | | Lease expirations | Someone remembers | ✓ Renewal dates and a Renewal report on every plan; Lease Radar on Office and Enterprise | | Who sees what | The whole file or nothing | ✓ Agent-by-agent deal visibility (Office and Enterprise) | | Bookkeeping hand-off | Typed in again | ✓ Excel/PDF export; QuickBooks Online sync on Office and Enterprise | | General ledger and taxes | Your accounting software | – Not included. Stays with your accounting software and accountant. | | Cost | Free, plus staff time | Solo $149/month · Office $499/month for up to 10 users (billed annually, before tax) | #### When a spreadsheet is enough If you're a very small office closing a handful of deals a year, with no installments and no co-brokers, a well-kept spreadsheet can work. Once you have several salespeople, commissions paid over time, or leases you want to renew, the risk of a wrong cell grows with every deal. #### How switching works 1. **A 25-minute demo call.** We'll walk you through one sample deal, from commission calculation to payout, and answer your questions. 2. **Setup in about two weeks.** About two weeks, depending on migration scope. Standard setup and guided onboarding included: we configure your company, users, permissions, and email connection, then guide your team through entering deals, billing, and payouts. Importing existing data is a separate service, quoted in advance. 3. **Your existing deals.** Start fresh, or have us bring in your open deals and leases. Data migration is a separate service, quoted in advance. 4. **Keep your accountant. Keep your CRM if you like it.** RE Deal Tracker tracks the commission side and works alongside your accounting software. Office and Enterprise sync with QuickBooks Online. #### Questions brokers ask ##### Does it replace QuickBooks or our accountant? No. RE Deal Tracker tracks the commission side of your deals: what's owed, billed, collected, and paid out to whom. Your general ledger and tax work stay in QuickBooks or your accounting software. Every plan exports to Excel and PDF, and Office and Enterprise sync with QuickBooks Online. ##### How long does setup take? About two weeks, depending on migration scope. Standard setup and guided onboarding are included. Importing existing data is a separate service, quoted in advance. ##### Can you bring in our existing deals? Yes. Data migration is a separate service, quoted once we see your data. ##### Can we keep our CRM? Yes. Use RE Deal Tracker for commissions, invoices, and renewals alongside it, or use its contacts, activities, and tasks (plus the pipeline board on Office and Enterprise). --- ## About URL: https://redealtracker.com/about/ ### About RE Deal Tracker Built with a brokerage that needed a better way. When an established commercial real estate brokerage couldn't find software that fit the way its office worked, it partnered with Dataware Systems to build it. Its experienced office staff helped define and refine the workflows—from commission splits and installment billing to collections, agent payouts, and renewals. That brokerage has used RE Deal Tracker for more than two years. We've continued improving it and expanding its capabilities, with the same goal: give commercial brokerage teams a clearer view of their deals and their money. Making business software since 1973. [Dataware Systems](https://datawaresystems.com/) builds and maintains RE Deal Tracker. I'll be on your demo call. I build RE Deal Tracker, and I'm happy to walk through a sample deal and answer your questions. **Stephen Farkas** --- ## Book a demo URL: https://redealtracker.com/demo/ ### Book a 25-minute demo call We'll walk you through one sample deal, from commission calculation to payout, and answer your questions. Nothing to prepare. **Prefer to talk now? Call [(718) 447-4911](tel:+17184474911)** · Email [info@redealtracker.com](mailto:info@redealtracker.com) #### The agenda (25 minutes) 1. **Your office today (about 5 minutes).** How you track deals, commissions, and renewals now. 2. **One deal, start to finish (about 10 minutes).** The closing sheet; salesperson, co-broker, and house splits; installment invoices; what's paid and past due; payouts. 3. **Renewals and your team (about 5 minutes).** Renewal tracking, Lease Radar, the pipeline, and who sees which deals. 4. **Pricing, setup, and next steps (about 5 minutes).** Which plan fits, what setup looks like, and what happens next. #### What to have ready Nothing. We use a sample brokerage with made-up deals. If you'd like, a later call can walk through one of your own recent deals. It's optional. --- ## Get started URL: https://redealtracker.com/get-started/ ### Get started without a call Pick your plan and tell us about your office. We'll set up your account within one business day and email you your login and a payment link. #### What happens next 1. We set up your account and your users. 2. You get your login and a payment link by email. 3. Questions any time: [(718) 447-4911](tel:+17184474911). First-payment guarantee: if it's not right for you, we refund your first payment within 30 days. --- ## Privacy policy URL: https://redealtracker.com/privacy/ ### Privacy policy Effective October 26, 2026 This policy covers the redealtracker.com website. Customer data inside the RE Deal Tracker application is covered by your subscription agreement. #### Who we are. Dataware Systems ("we"), 1 Lefferts Ct, Suite 402, East Brunswick, NJ 08816. Contact: [info@redealtracker.com](mailto:info@redealtracker.com), [(718) 447-4911](tel:+17184474911). #### What we collect. - When you request a demo: your name, work email, and, if you give it, a phone number. Brokerage, office size, how you track commissions today, accounting software, and a message are optional. We also record the plan you were looking at. - If you ask us to email the pricing sheet, we collect the email address you enter for that request. - We also record how you reached the form (the referring page and campaign tags in the link) so we know which outreach worked. - If you use the chat window, we receive what you type there, and the chat service may record your browser details. #### Analytics. We use Umami, a privacy-focused analytics service that doesn't use cookies, to count page views and actions such as button clicks. We don't send your name, email, or phone number to analytics. #### Chat. The chat window is provided by Tawk.to, which uses cookies to keep your conversation connected. It may be answered by an automated assistant. #### Spam protection. Our forms use Cloudflare Turnstile to check that a person, not a bot, is submitting them. #### Service providers. Formspree (delivers form submissions to us by email), Cloudflare (Turnstile), Umami (analytics), Tawk.to (chat), Cal.com (demo scheduling), and Hostinger (website hosting). They process data to provide those services. #### How we use it. To reply to you, schedule and run a demo, send information you asked for, and improve the website. We don't sell your information. #### How long we keep it. We keep demo requests and chat messages as long as needed to follow up and keep our business records, then delete them. #### Your choices. Email [info@redealtracker.com](mailto:info@redealtracker.com) to see, correct, or delete what you sent us, or to ask us to stop contacting you. #### Changes. If we change this policy, we'll post the update here with a new effective date.