Still running commissions in Excel?
Spreadsheets are free until one co-broker split or missed installment costs you. Here's what changes when the deal, the invoice, and the payout live in one record.
- Enter the deal once; the closing sheet builds itself.
- Every installment billed and tracked.
- Renewals show up before the tenant calls.
Side by side
✓ built in · – not included
| Job | Spreadsheet | RE Deal Tracker |
|---|---|---|
| Closing sheet | Built by hand for each deal | Built in Dynamic, printable closing sheet for every deal |
| Commission calculation | Formulas copied and re-typed | Built in Per square foot or from the rent schedule, explained as you enter it |
| Salesperson, co-broker, and house splits | Manual, per deal | Built in Allocated per deal, with a warning if a paid person is removed |
| Installment billing | Calendar reminders | Built in Payment schedules and per-installment invoices; batch invoices on Office and Enterprise |
| Client paid differently | Rework the sheet | Built in Redistribute payments; paid installments protected |
| Duplicate payments | Hard to spot | Built in Payment Duplicate Monitor |
| Past due | Someone checks | Built in Paid / Past due status on every deal |
| Payouts reconcile | Manual tie-out | Built in Disbursement Health check |
| Lease expirations | Someone remembers | Built in Renewal dates and a Renewal report on every plan; Lease Radar on Office and Enterprise |
| Who sees what | The whole file or nothing | Built in Agent-by-agent deal visibility (Office and Enterprise) |
| Bookkeeping hand-off | Typed in again | Built in Excel/PDF export; QuickBooks Online sync on Office and Enterprise |
| General ledger and taxes | Your accounting software | – Not included. Stays with your accounting software and accountant. |
| Cost | Free, plus staff time | Solo $149/month · Office $499/month for up to 10 users (billed annually, before tax) |
When a spreadsheet is enough
If you're a very small office closing a handful of deals a year, with no installments and no co-brokers, a well-kept spreadsheet can work. Once you have several salespeople, commissions paid over time, or leases you want to renew, the risk of a wrong cell grows with every deal.
How switching works
- A 25-minute demo call. We'll walk you through one sample deal, from commission calculation to payout, and answer your questions.
- Setup in about two weeks. About two weeks, depending on migration scope. Standard setup and guided onboarding included: we configure your company, users, permissions, and email connection, then guide your team through entering deals, billing, and payouts. Importing existing data is a separate service, quoted in advance.
- Your existing deals. Start fresh, or have us bring in your open deals and leases. Data migration is a separate service, quoted in advance.
- Keep your accountant. Keep your CRM if you like it. RE Deal Tracker tracks the commission side and works alongside your accounting software. Office and Enterprise sync with QuickBooks Online.
Questions brokers ask
Does it replace QuickBooks or our accountant?
No. RE Deal Tracker tracks the commission side of your deals: what's owed, billed, collected, and paid out to whom. Your general ledger and tax work stay in QuickBooks or your accounting software. Every plan exports to Excel and PDF, and Office and Enterprise sync with QuickBooks Online.
How long does setup take?
About two weeks, depending on migration scope. Standard setup and guided onboarding are included. Importing existing data is a separate service, quoted in advance.
Can you bring in our existing deals?
Yes. Data migration is a separate service, quoted once we see your data.
Can we keep our CRM?
Yes. Use RE Deal Tracker for commissions, invoices, and renewals alongside it, or use its contacts, activities, and tasks (plus the pipeline board on Office and Enterprise).